Did you know that One Source Services has on-staff virtual assistants at your disposal? Our virtual assistants focus on administrative tasks like a secretary or executive assistant would, empowering you to increase efficiency and save time to focus on other things. Here are 8 ways that a virtual assistant will help you get out of the weeds and focus on growing your business:
- Compose correspondences including e-mails to prospective or existing clients, send birthday or thank you cards, create and schedule marketing e-mails and much more. Imagine the time you could save by having someone else write and send your business holiday cards or thank you notes.
- Manage e-mails with a virtual assistant and save a lot of time! They can help prioritize and respond to e-mails on your behalf as long as you can provide guidelines on how to identify key e-mails and make sure they “cc” you on messages sent on your behalf.
- Make travel arrangements such as reserving hotels, booking flights, creating trip itineraries and setting up car rentals.
- Schedules can easily be handled remotely. There are many online scheduling tools available to assist with calendaring appointments, meeting invitations and events.
- Database entry to maintain your prospect contacts, inventory flow, etc. You could even send images of business cards, work orders, meeting notes and other documents to your virtual assistant for entry into your digital database.
- Create presentations and prepare for meetings with jobs like converting raw data into an easy-to-understand PowerPoint or summarizing research findings into a printable report or other sharable format.
- Conduct online research including find Blog topics, proofread blogs and digital content, explore new products, services and trends, locate information on corporate websites, post open positions online and vet prospective employees. Many business owners use virtual assistants to look for potential business opportunities online and keep tabs on industry news. Online research is a very effective and useful task for a virtual assistant to take off your hands.
- Make phone calls including customer service calls, client follow-up, collections, etc.
Good communication and follow-up is critical to getting the results you want from a virtual assistant. Sending clear instructions and being specific about your needs and expectations will minimize misunderstandings and errors.
To initiate a personalized assessment of how a virtual assistant could benefit your business, e-mail info@sourceoss.com or setup a 15 minute call with our owner, Anna, by clicking here.